1. Who are we?
The Bill 7 Award Trust is a charitable trust which award scholarships to lesbian, gay, bisexual, transgender, two-spirited and queer students who are attaining their first post-secondary degree or diploma at any Ontario post-secondary institution.
2. What personal information do we collect?
Canadian privacy legislation defines personal information broadly as information about “an identifiable individual” or as information that allows an individual to be identified. The types of personal information that we may collect from you from time to time include: (for applicants) your name, address, contact information, educational institution, field of study and educational status, biography and résumé information, social insurance number, photo and medical conditions; and (for volunteers, donors and other service providers): name, contact information, employer, credit card information and résumé information.
3. Why do we collect your personal information?
We collect your personal information for the purposes listed below:
4. To whom do we disclose your personal information?
For the purposes set forth in section 3 above, the Trust interacts and exchanges information (including personal information) on a “need to know” basis to members of our Board of Trustees and the following third parties:
Disclosure to Service Providers
We may disclose your personal information to other entities, individuals and volunteers that provide services on our behalf, including auditors, software developers (including website developers and hosts), data processing, document management and office services. We will only provide those companies the information they need to deliver the service and they are prohibited from using that information for any other purpose.
Disclosure for purpose of promotion and fundraising
We may disclose your personal information, with your consent, to corporate and individual donors, government organizations, media relations companies and journalists to help promote and fundraise for the Trust and its scholarship recipients.
Law enforcement and legal disclosure
The Trust may disclose your personal information to a government institution that has asserted its lawful authority to obtain the information or where the Trust has reasonable grounds to believe the information could be useful in the investigation of unlawful activity, or to comply with a subpoena or warrant or an order made by a court, person or body with jurisdiction to compel the production of information, or to comply with court rules regarding the production of records and information, or to the Trust legal counsel.
Control of your personal information
At the Trust, we want you to be able to maintain control over how we use your personal information. In particular:
beyond providing you with the information or service you requested.
6. How do we protect your personal information?
We make reasonable efforts to protect against the loss, misuse, and alteration of personal information under our control.
7. Privacy and our Website
The Trust sometimes collects personal information through our website such as www.bill7award.ca. The Trust uses the information it gathers on our website for several purposes. For instance, in order to make certain aspects of the sites and tools function properly and to collect, process and evaluate scholarship applications, we are required to collect personal information. In addition, the Trust gathers personal information to understand more about scholarship applicant and recipient interests, to keep updated with scholarship alumni, to communicate with you about relevant programs and in connection with fundraising and support of the Trust. We use the donation information to issue tax receipts and provide you with the proper acknowledgements.
9. Contact Us
For information on the Trust privacy practices, please contact the Trust at:
Bill 7 Award Trust
c/o Supporting Our Youth
333 Sherbourne Street
Toronto, ON M5A 2S5